Rekkruut

Rekkruut Ltd ("Rekkruut", "we", "us", "our") operates the website and platform at rekkruut.com. We are committed to protecting your personal data and respecting your privacy. This Privacy Policy explains how we collect, use, share, and protect your information when you use Rekkruut, the recruitment platform for growing tech companies.

By creating an account or using our platform, you agree to this Privacy Policy.

1. Who We Are

Rekkruut Ltd
Company number: 13717596
Registered address: 17 Lakewood Road, Ashurst, Southampton, SO40 7DH, United Kingdom
Email: [email protected]

Rekkruut Ltd is the data controller for personal data processed through our platform.

Note: We will register with the UK Information Commissioner's Office (ICO) for the data protection fee before or shortly after launch, as we process personal data for recruitment activities.

2. Who This Policy Applies To

This policy applies to:

Employers posting roles and reviewing candidates
Recruiters using Rekkruut to fill vacancies
Job seekers creating profiles and/or applying to roles
Website visitors who browse our site or contact us

3. What Personal Data We Collect

We collect different data depending on how you use Rekkruut.

3.1 Employers

Contact details: name, email, role, company name
Account details: login credentials
Job information: job titles, descriptions, salary ranges, requirements
Billing details: invoicing information, transaction history

3.2 Recruiters

Contact details: name, email, phone (optional)
Identity verification data: ID documents or similar (where provided)
Professional details: experience, sectors, track record, profile bio
Financial details: payment/bank information for commission payouts
Activity data: roles you apply to fill, fees proposed, performance metrics

3.3 Job Seekers

Contact details: name, email
Profile information: skills, experience, education, location preferences
CV/resume and cover letters
Job preferences: salary expectations, desired roles, availability
Platform settings: privacy and visibility options
Communication history with recruiters/employers

3.4 Automatically Collected Data (All Users)

Device and browser information
IP address and approximate location
Log data (pages viewed, actions taken, timestamps)
Cookie-related data (see Cookie Policy)

4. How We Use Your Data (Purposes & Legal Bases)

We process personal data only when we have a valid legal basis under UK GDPR.

4.1 To Provide and Operate the Platform

Creating and managing user accounts
Enabling employers to post vacancies
Enabling recruiters to apply to fill vacancies and submit fees
Enabling job seekers to create profiles and engage with recruiters
Facilitating messaging and video meetings between users

Legal basis: Performance of a contract (Article 6(1)(b) UK GDPR)

4.2 To Match Candidates, Recruiters, and Roles

Showing relevant recruiters to employers based on performance and sector
Presenting relevant roles to job seekers based on profiles and preferences
Using AI tools (CV checks, candidate comparison, job descriptions, interview prep) to support matching

Legal basis: Legitimate interests (Article 6(1)(f)); performance of a contract

4.3 To Communicate with You

Account notifications, job alerts, recruiter messages
Responding to support queries

Legal basis: Performance of a contract; legitimate interests

4.4 Marketing (Optional)

Optional emails about new features and content

Legal basis: Consent (Article 6(1)(a))

4.5 Security and Fraud Prevention

Detecting fraud, verifying recruiter identities

Legal basis: Legitimate interests; legal obligations

5. How We Share Your Data

We only share your data as needed to run the platform.

5.1 Between Users

Employers see: Recruiter profiles, proposed fees, performance metrics
Recruiters see: Employer job details; job seeker profiles/CVs when job seekers apply to their roles or when recruiters put job seekers forward for employer jobs
Job seekers see: Recruiter profiles, ratings, limited performance data
Job seekers and employers see each other: Once through to the interview stage

Your privacy settings control name, contact details, and current employer visibility.

5.2 Service Providers

Cloud hosting, video tools, payment processing, email delivery, ID verification

5.3 Legal Disclosures

Required by law, regulators, or law enforcement

We do not sell your personal data.

6. International Transfers

All processors UK/EEA-based. Future transfers use Standard Contractual Clauses.

7. Data Retention

Active accounts: Duration of account
Post-closure: Up to 2 years (audit/disputes)
Applications: 6-12 months post-fill
Financial data: 7 years (tax law)

8. Your Privacy Rights (UK GDPR)

Access, rectification, erasure, restriction, portability, objection

Contact: [email protected] (response within 1 month)

9. Cookies

See our Cookie Policy

10. Security

HTTPS/SSL, 2FA, access controls, recruiter ID checks

11. Children

18+ platform only

12. Complaints

[email protected], then ICO: ico.org.uk/make-a-complaint

13. Changes

Notified via email/site notice for material updates

Contact: [email protected]

Privacy Policy for Rekkruut